Deducting your car expenses in 2012

February 5th, 2012

Beginning on January 1, 2012, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

55.5 cents per mile for business miles driven

23 cents per mile driven for medical or moving purposes

14 cents per mile driven in service of charitable organizations

The rate for business miles driven is unchanged from the mid-year adjustment that became effective on July 1, 2011. The medical and moving rate has been reduced by 0.5 cents per mile.

Taxpayers always have the option of calculating the actual costs of using their vehicle rather than using the standard mileage rates.

A taxpayer may not use the business standard mileage rate for a vehicle after using any depreciation method or after claiming a Section 179 deduction for that vehicle.

In addition, the business standard mileage rate cannot be used for more than four vehicles used simultaneously.

If you have any questions about this topic or other business tax deductions, feel free to contact my office at 732-566-3660 or send an email to Salim@OmarGroupCPA.com.

Don’t make these mistakes

December 2nd, 2009

Hope you had a great Thanksgiving Holiday. Mine was spent in Atlanta, GA with family and friends. It was very enjoyable and we all had a blast.

With the year end rapidly approaching, I have devoted this blog post and the next one to share with you the top five mistakes that I see many business owners make that you should be mindful of. Here they are:

1. Thinking that tax planning can wait until the following year

As we approach the year end, you should already be thinking about the following April 15. It is essential to schedule end of year meetings with your CPA and financial advisor to plan year end strategies and to determine the amount of your tax liability or tax refunds. In the event of a tax liability, it will allow you to prepare for the taxes owed well in advance. The mistake to avoid is to not defer meeting with your team of professional advisors until next year.

2. Ignoring December 31st when making major purchases

If you are planning on making equipment purchases, either by buying new equipment or any other purchases, make sure you always have tax savings in mind. Purchases made before December 31st may save you on your 2009 tax bill. However, if you make a purchase in January or February 2010, you will have to wait more than an entire year to see the tax benefits.

3. Making decisions based solely on “tax” consequences, not “economic” consequences

This is a big one. Although making purchases before the end of the year will save you on your taxes sooner, it is only worthwhile if you actually have the cash flow to afford it! Small business owners often apply for loans to purchase equipment, assuming they are justified by the tax write-off. But, if you don’t have the money to pay off the loan in a timely fashion, it will cost you more in the end. Tax benefits should always be considered secondary to your small businesses’ cash flow capabilities. (I see many small business owners not cognizant of this fact and thus have dedicated one of my upcoming emails to share with you ideas to enhance the cash flow in your business.)

Do You Pay Yourself First?

July 1st, 2009

Small business owners need to put something aside from every check they receive in order to save for their futures. I call it “Pay Yourself First” and it is one of the cardinal rules of running your own business. Yes, I know, you have a lot of bills. Join the club. But before you pay any bill, take any trip, or buy any car, you need to pay yourself first, every month.

The rule to consider is that 10% of your net income (or 1% of your gross income) should go towards financial investments for your future, no matter what your income is. While this may initially seem like a significant amount to those who are not currently saving, once you begin to pay yourself first, you will hardly notice that the money is missing from your cash flow. You can also start saving slowly. What I mean by that is you begin with say 2%, then increase to 5% and then within a few months, increase to 10%. For individuals and families who are currently spending their entire net cash flow, staggering the amount saved over a few months will ease the transition phase.

Don’t wait for the end of the year to add to your retirement accounts. If you do this, you are unlikely to set aside the same amount you would if you started early and made regular contributions. For example, if you wait until the end of the year to save for your retirement, it is very possible that you would have used the funds designated for your financial future for other purchases instead. In fact, most people have a hard time with financial discipline when they can see their savings in their bank account on a daily basis. It is important to remember that a small business is a cash generating asset to take wealth out of, not just to have wealth locked up in. You work hard for your cash and your cash should work just as hard for you.

You must not settle for whatever’s left over! Others get what’s left over after you are properly paid, and if the leftovers aren’t enough for the others, reduce staff and cut expenses. If that won’t cut it, do the mercy killing now, not later, and move on.  You must not con yourself into nothing now for later. If you can’t take at least 1% off the top now, there won’t be any later. Consider this statement strongly and review your current cash flow statement for areas that could be improved. Again, it should not be challenging to take 1% of your business’s cash flow for your future retirement savings.

Let me share with you an interesting fact you may not be aware of. The personal savings rate in the United States has been approximately 4% since the late 1980s. That is half of what it was in the 1970s, and substantially less than other developed countries. The Japanese save at least three times the U.S. rate, the Germans double. At this rate, our nation’s wealth will be considerably behind other nations over the next decade.

Many retirement plan options allow for deductions for either the small business owner’s gross annual income or for the business. This presents a tax benefit in addition to the benefit of building personal wealth. When determining which course of action is the best for you to take, you should outline the benefits of each retirement plan, the process of establishing them and the ultimate outcome of your financial planning. Similarly, your company flexible savings account can serve as a useful tool to pay medical expenses and dependent-care expenses with your pretax dollars.

Understanding your financial benefits as well as those of your business can often be enough to compel small business owners to pay themselves first. So, discuss savings concepts with your CPA in your next meeting and work to establish a regular savings program that works for you and your business. Before you know it, you will have begun to build your future financial freedom.